GENERAL POLICY

As important elements in the co-curricular options offered at The University of Alabama, student organizations should offer group members opportunity to enhance, explore, apply practice, and integrate knowledge and skills gained through pursuit of academic study. They should also provide effective support and assistance to student organizations at The University of Alabama within the context of the broader teaching, research, and service missions of the institution. The Office of Student Involvement and Leadership administers the University’s policies requiring registration for all student organizations. Student organization registrations remain valid through the academic year. All registration forms and information are available in the Office of Student Involvement and Leadership and The SOURCE Board of Directors . Registered student organizations are private, voluntary associations and are not official components of The University of Alabama. Registration allows student organizations to enjoy basic privileges granted by the institution when the organization meets minimum standards for registered status. Registration does not imply University approval of the organization or the activities of the organization; and The University of Alabama and the Office of Student Involvement and Leadership in no way accept liability for the actions of registered student organizations.

 

REGISTRATION BENEFITS

Standard benefits available to student organizations completing the registration process include:

  • Use of University facilities including Ferguson Center meeting rooms (free of charge or at a discounted rate)
  • Sponsorship of events, on-campus solicitation, and fundraising activities
  • Organization mail services (through SIL)
  • Eligibility to apply for SGA Financial Affairs Committee (FAC) funding in accordance with University procedures and regulations

 

ELIGIBILITY TO REGISTER ON-CAMPUS EVENTS UTILIZING THE ONLINE EVENT PLANNING PROCESS

  • Computer and Copier Use in The SOURCE
  • Eligibility to obtain a student organization E-mail and Website through UA Tech Services
  • Opportunity to participate in Fall & Spring “Get On Board Day”
  • Access to mySOURCE online organization management system and Inclusion in the Student Organization Directory (whether online or print format)
  • Access to consultation with Student Involvement & Leadership Office professional staff on organizational issues (i.e., conflict resolution, retreats, officer transition, etc.)
  • Free advertising of program/activities in the Ferguson Center in approved locations.
  • Free use of display cases in the Ferguson Center.
  • Opportunity for recognition through the SOURCE Awards Banquet
  • Access to services provided by The SOURCE Board of Directors (see http://thesource.ua.edu)

 

REGISTRATION OF NEW ORGANIZATIONS, DEFUNCT ORGANIZATIONS & INACTIVE ORGANIZATIONS

Review the “Create An Org” Packet found under the resources tab of http://thesource.ua.edu. Privileges afforded prospective student organizations are limited to use of Ferguson Center meeting space up to three [3] times within 30 days after submitting their online application and being approved for Provisional Status, permission to publicize meetings for membership recruitment and to complete the registration process, and pre-registration advising from the Office of Student Involvement & Leadership concerning organization and registration participation in “Get On Board Day.” *Please note that organizations under “Provisional Status” may meet on campus for organizational purposes only and do not receive standard privileges of sponsoring events or soliciting funds until the organization complete the registration process, 50% of their sustainability goals, and are removed from “Provisional Status”.

The following process must be completed for anyone interested in starting a prospective group or re-initiating a defunct of inactive organization:

(1) Complete New Student Organization Registration Form online via mySOURCE, which should include:
[a] the names, student numbers, addresses, phone numbers, and acknowledgement of student officers- at least a President, Vice-President, and Treasurer
[b] the name(s), campus address, campus phone number, and acknowledgement of a full-time member of The University of Alabama faculty or staff willing to serve as adviser to the organization; and
[c] the acknowledgement of at least [10] currently enrolled University of Alabama students interested in organizational membership who have given you permission to submit their name and email addresses.*
(2) submit via mySOURCE one (1) electronic copy of the organizational constitution and by-laws (required format available from The Office of Student Involvement & Leadership or The SOURCE);
(3) submit via mySOURCE one (1) electronic copy of the constitution and by-laws of any related or affiliated national organization (if applicable).
(4) Submit 4 Sustainability Goals to indicate what steps will be taken by the organization to recruit, sustain, and remain relevant.
(5) Complete the mandatory New Organization Workshop in their 1st month
(6) Attend a provisional status “Clearance Meeting” where they provide proof of completion of at least 50% of their designated Sustainability Goals in the 1st month and completion of the online process and mandatory new organization meeting.

Unless otherwise requested in writing or email by the organization, officer’s and adviser’s names, addresses, and phone numbers as well as general information included in registration documents may be used to compile the Online Student Organization Directory and for mailing purposes.

CONDITIONS FOR MAINTAINING REGISTRATION

To maintain registered status, previously registered student organizations must renew registration each fall semester by completing the online Student Organization Renewal Process within the last two week of the preceeding spring semester or within the first two (2) weeks of the beginning of the fall semester.

  • Registered student organizations are responsible for submitting online via mySOURCE a Student Organization Renewal ANYTIME there is an election or appointment of new officers, or when changes occur in the organizational officers or advisers, mailing addresses, and phone numbers.
  • Registered student organizations must submit a copy of their constitution and by-laws via mySOURCE online in conjunction with their renewal EVERY year.
  • Registered student organizations must notify the Office of Student Involvement and Leadership in writing via letter or email when changes occur in the general status of the organization (inactive, defunct, name change, etc.).
  • To maintain registered status at The University of Alabama, student organizations affiliated/associated with a national/international organization or designated as chapters of national/inter-national organizations must retain official recognition by the national/international association.
  • If the organization allows membership to include non-University of Alabama students, at least 50% plus one (1) of the total membership must remain currently enrolled University of Alabama students.
  • All student organizations shall conduct affairs in a lawful manner and in accordance with the constitution and by-laws on file in the Office of the Dean of Students and with all applicable University policies and regulations, city ordinances, and state statutes and federal law.

 

WITHDRAWAL & DENIAL OF REGISTRATION

No student organization will be officially registered with The University of Alabama if the Office of Student Involvement and Leadership determines that the organizational activities are detrimental to the academic and/or educational missions of the University.

  • If the Office of Student Involvement and Leadership (SIL) denies registration of a new student organization, SIL will notify the president and adviser of the organization in writing of the decision to deny registration. The organization denied registration may appeal in writing to the Dean of Students within five (5) University working days from the date of the denial notification correspondence. The decision of the Dean of Students is final.
  • The Office of Student Involvement and Leadership reserves the right to withdraw registration of a student organization for [1] failure to comply with regulations governing students and student groups or [2] loss of recognition by or membership in its respective national/international organization.
    1. The Office of Student Involvement and Leadership will notify the president and adviser of the organization in writing about the proposed withdrawal of registration and the reason(s) for proposed withdrawal of registration.
    2. Within five [5] University working days of the date of proposed registration withdrawal correspondence, the organization must show cause why registration should not be withdrawn.
    3. Should the organization choose not to show cause or should the Office of Student Involvement and Leadership determine justifications for retaining registration to be inadequate, the Office of Student Involvement and Leadership will notify the president and adviser of the organization in writing of the actual withdrawal of registration, and the reason(s) for withdrawal of registration, and the effective date of withdrawal of registration.
    4. The organization may appeal withdrawal of registration in writing to the Dean of Students within five (5) University working days from the date of registration withdrawal correspondence. If the organization fails to appeal withdrawal of registration within the specified time period, the decision of the Office of Student Involvement and Leadership is final.
    5. Concerning organizational appeals of withdrawal of registration by the Office of Student Involvement and Leadership, the decision of the Dean of Students is final.